For those who can not attend in person, will there be a video feed of the board meeting today?
Nope, they never do that. We donāt have the equipment to do it.
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@bscharff we actually do have the equipment to stream the meeting to the internet, even over hangouts.
@zmetzing brooks is correct in the fact that we never cast the meetings to the web. some members have recorded the meetings in the past. But, they have run into members not wanting to be recorded, not following through with it themselves, and other concerns I canāt remember. Try and be cautious with this topic as it has the ability to start a flame war based on past events. We are a different and much larger space now, we should grow from our past and try and not repeat our failures.
Can you elaborate on the equipment we have? I did realize that we have this āDigital Media Committeeā and they have camerasā¦ but theyād need to set up.
But yes, Nick is correct - we do have a few members that do not like to be filmed/broadcast, and we have to respect that.
I video recorded the meeting last night. I sat near the front of the room, so only a few people who were not Board members are caught on my video. I recorded it mostly because I knew the Science Committeeās floor allocation was going to be discussed, and I wanted that recorded. I wish now that I had recorded all the other instances in which the Board discussed Science Committee. I donāt know how anyone would feel about my releasing my video of the Board meeting for public or private viewing.
Iām sure we have a lot of equipment that could do this. We can podcast, for example.
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The space in Calgary I was a member of recorded all official meetings (because there were instances of people arguing the amount of support something had, etc.). It is an incredibly effective method of producing accurate minutes and you end up with an indisputable record of any decisions.
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Awesome info, Nick. I knew this had been tried and/or talked about. I personally think board meetings should be broadcast (at least audio) for a variety of reasons at least including:
- Some of us would like to be able to listen to what happens, as it helps us feel participatory even if we canāt weigh in.
- Increased audience and participation likely to become reality once people realize how they work and that they are welcome
- Some of us would LOVE to be there, but cannot make it; this is a much better way to catch up than minutes because:
- Inflection and tone cannot be carried by minutes from the meetings, and are meaningful in communication.
I have to confess Iām not a huge fan of Hangouts, but that would be one way to accomplish it. Another would be simply recording audio and then posting (I think we call this āpodcastingā). I must further confess that I would have a hard time supporting video broadcast, as I myself prefer not to have my visible likeness recorded/posted/broadcast, even though a great deal of non-verbal communication IS lost this way. I like to think that impact is minimal compared to loss of audioā¦
TLDNR: I support at least audio broadcast to augment the inflectionless minutes and improve the participation and inclusiveness of the 'Space overall.
As one of those, we donāt have to come if we dislike it that muchā¦ If we have something truly vital, then expect to be recorded. If that dissuades you, then it wasnāt that important.
Also, never underestimate the awesome impact of makeup/masksā¦
https://usatftw.files.wordpress.com/2014/03/xxx-kiss-kiss-band-jy-0724.jpg?w=660&h=495&crop=1
http://images3.mtv.com/uri/mgid:file:docroot:mtv.com:/crop-images/2013/09/04/gwar.jpg?enlarge=false&maxdimension=1300&matte=true&matteColor=black&quality=0.85
etc.
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@bscharff If you took offense to my correction, that wasnāt intended. The issue isnāt equipment at DMS. It is acceptance and willingness to do the task. To elaborate, all equipment required to do a hangout is a computer of some sort and internet. Iām just trying to answer your question. Again not trying to start a flame war and this wasnāt intended to offend you. Our issue with getting a hangouts setup with the board meeting is acceptance and the individual willing to do the work.
We already film anyone who enters the space, so if they donāt like being filmed they really shouldnāt be setting foot in the building. We do so precisely because the benefit we receive from the video recording outweighs the perceived adversed impact on a few members.
That said, public meetings, such as our membership and board meetings, are routinely recorded all across this country. The benefits of an accurate record of the meetings far out weigh a members concern about having themselves recorded.
Last nightās meeting was an excellent example of how beneficial recordings of the meeting would be, since there were disagreements over exactly was was said in prior meetings.
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Most of us thought you were just taking picturesā¦ itās imperative that you have everyone sign a media release form (Natasha has some), even if their voice (not image) was recorded. You also need to announce that you are recording it to the room. If anyone objects, you canātā¦
The security camera footage is recorded for security purposes - the footage from those is never released publicly, and everyone should know that. Anyone walking around the space with a video camera (whether or not they intend to release the footage) needs to understand that they do NOT have a right to do so, unless the board has approved it (that doesnāt mean they canāt do so, it just means if someone requests they turn it off, they have to).
Based on what rule?
The rule for video recording is the same as for photography.
I donāt know where this idea came from, but as I mentioned public meetings (such as community board meetings, etc.) all across the country are routinely recorded. They do not require consent or āreleaseā forms from anyone. Nor can any participant object and demand the recording be stopped. This is settled case law. These events, like the board meetings and member meetings at the makerspace are public events.
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Most of you didnāt read the forum posting prior to the meeting in which I stated that I intended to video record the meeting. I also asked Robert Davidson immediately prior to the meeting if it would be OK, and he said he didnāt have a problem with it. I should not interrupt the Board meeting every time someone walks in, just to tell them that Iām recording, when that should be expected by default.
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Can you point me to where this rule is documented?
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The misunderstanding here is that DMS is NOT a public space. We are not open to the public like a community center, we are a private organization and we allow guests to be accompanied by members.
As for interrupting the meeting every time someone walks inā¦ No, thatās absurd. Most places post a sign on the door saying anyone in the room may be recorded/streamed to the internet. Classes that have been recorded in the past have done this (that Iāve seen).
If this practice gives the impression that it is a required practice, then it teaches bad habits. I am unaware of any rule that prohibits video or photographic recording of anything in the Space outside of the lavatory facilities, and I would oppose any such rule. More relevant to this case, though, as a DMS member, I have a right to know what happens in the Board meetings; thatās why they are open to all members. I have the right to record those meetings, too.
We are a public space as it is legally defined for this purpose. An example is a stock holders meeting for a private company. Those are covered precisely the same way. If you are a shareholder you can record those meetings as well. Though usually the organizers already do so.
As for guests being accompanied by members, while that is the rule, it isnāt what actually happens. For instance the instructor for a class open to the public (as most of ours are) do not escort every participant from the front door to their class and back out again. Someone lets them in and tells them where to go. Rarely does the person who lets them in escort them.