What are the (please be very) specific duties/tasks and abilities of the treasurer at dms?
Who is the interim treasurer until Ken Purcell comes back?
How would someone or a group of someone’s take actions to volunteer to fill the position?
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This was approved as written on 9/17/18.
Define Roles and Responsibilities for: Treasurer and Financial Group (David Kessinger)
Problem: The roles and responsibilities of the Treasurer and Finance Group (formerly Finance Committee). This has lead to ineffectiveness. DMS now has a professional accounting firm with an onsite bookkeeper that relieves the any “accounting entry” obligations allowing the position to focus on reporting, analysis, spot audits, reviews, and checks on financial matters. This does not replace any financial auditing performed by the accounting firm or bookkeeper but rather supplements that as part of the due diligence of the Board of Directors.
Solution: Define those roles and responsibilities in Dallas Makerspace Rules.
Motion:
Office of Treasurer
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The Treasurer is appointed and can be removed by the Board of Directors and is a corporate executive officer of Dallas Makerspace and shall enjoy the same indemnification and protection as Directors. -
The office term is until the next annual meeting for the Board of Directors or until replaced. -
The Treasurer is the head of the Finance Group:
a. Selects, appoints, and can remove members from the Financial Group.
b. Establishes rules and procedures for its governance.
4. Treasurer shall ensure that regular books of account are kept and shall render to the Board of Directors, from time to time as may be required or necessary, an account of the financial condition of Dallas Makerspace.
5. Treasurer shall have the authority to sign as the official agent of Dallas Makerspace for financially related documents and records.
6. Shall deliver an annual financial report and projections at the annual meeting and shall perform all other duties properly required of the Treasurer by the Board of Directors.
7. The Treasurer shall perform such audits and reviews of financial transactions, supplementing those performed by accounting firms, to help ensure transactions are in compliance Dallas Makerspace rules and policies.
8. Treasurer and Financial Group members shall not have check writing authority, ACH, wire transfer, or any other authority over Dallas Makerspace funds, except as directed by the Board of Directors or expended for the operational costs of the Finance Group.
Treasurer & Financial Group
Responsibilities:
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Treasurer serves as head of the Finance Group and selects the standing working members of the Financial Group. -
Develop and publish internal procedures and policies, in conjunction with the accounting firm, for financial procedures in regards to matters of committees and the general membership. -
Performs tasks assigned by the Board of Directors related to the Dallas Makerspaces financial responsibilities. -
Works with the accounting firm to ensure that appropriate financial reports are made available to the Board of Directors on a timely basis. -
Assists the Board in preparing the annual budget and presenting the budget to the Board for approval. -
Works with the Finance Group and Board of Directors to develop Fiscal Policies for recommendation to the Board to ensure the financial integrity and sustainability of the organization. -
Leads Finance Group in developing long-term financial strategies to present to the board of directors. -
Establishes and performs such internal controls necessary, supplementing accounting firm, to ensure proper accounting characterization, detection of waste, mismanagement, or fraud. -
Manages accounts established by Dallas Makerspace as directed by the Board of Directors. - Works with Bookkeeper and take action to ensure Procurement Officers are timely in submitting receipts. Provide receipts for donors and together with Public Relations acknowledge contributions and donations.
- Tracks Dallas Makerspace financial filings and reports are timely and complete. Maintain a calendar of filing requirements and review monthly for: Sales Tax, 990, 990-T, 1099-Misc, or other filings.
- Creates a calendar of critical payments and verifies payment for such things as Rent, Utilities, Insurance, and other critical items as identified by the Finance Group.
- Investigates and assists in investigations where inappropriate expenditures may have occurred. Coordinates with Board of Directors, accounting firm, attorney, or other professionals as required.
- Obtain permits and licenses as appropriate and required for financial matters.
- Recruit and develop the next Treasurer and Finance Group members.
Relevance: Needed for the proper functioning.and management of Dallas Makerspace
Ken has asked everyone to direct all financial questions to Steve, so I’m not sure anyone really knows who’s watching the money.
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@Diplomat this is a financial question as directed to you via Ken - who’s interim treasurer? and how would one volunteer for the position?
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Thank you for that info.
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Shortly before the treasurer was banned he was involved in private messages raising concerns about the appearance of self dealing and fraud and another was raising concerns about misuse and abuse of funds. I know this because I’m on the messages as well. This looks very bad. We need a treasurer.
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We need an audit.
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I am the acting Treasurer.
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The membership need to be able to follow through on the checks and balances of our BOD and the Business of the DMS. Given how everything is only available to a select few in the DMS and when information is shared beyond that group it becomes a witch hunt and legal situation is a big issue.
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Is a board member “allowed to” be the treasurer? I don’t see anything against it but wouldn’t you want someone outside the board to have that position since they prepare reports for the board?
This is an honest question
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There’s no prohibition in the bylaws on Board members serving as Officers. It appears that anyone the Board wishes to appoint may serve as an officer Otherwise any member in good standing may be appointed an officer:
Article 3.1.3 Other Officers
- The Board of Directors may appoint by resolution any number of other officers deemed necessary to conduct the business and affairs of the corporation.
- Any member in good standing shall be qualified to be appointed as an officer of the corporation.
Emphasis added.
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Benjamin Groves was treasurer while he was a director.
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Ya and it made him downright crispy because of the workload - he vomited numbers day and night.
I was just seeking clarity because I need to send off some emails about purchases soon and I think everyone should know who’s who.
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Ummmm, acting Treasurer.
Will happily give up the role to a qualified party.
If someone is interested, please email [email protected] with your request.
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This question, answered at last:
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I must point this out through my study of the Bylaws.
In order to be in good standing and become an officer, you need to have voting rights. This means you cannot be an add-on family member and must have applied to have voting rights enabled.
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That is one part I have always hated about our Bylaws.
Does “in good standing” mean have requested voting rights, or just paid up and not suspended?
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Everyone starts as a supporting member and with no voting rights.
You can apply to become a regular member by requesting voting rights.
One of the requirements of being in good standing is that you are a regular member.
You cannot apply for voting rights if you are an add-on
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Then why do we have regular members and members in good standing if they are the same?
They are not … you can be a regular member and on probation and not be in good standing.
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That is not a volunteer position which is why an elected BOD is acting as interim treasurer.