Meeting room availability

TBJK · April 27, 2016, 1:24pm

I would like to see if I could use one of the classrooms today at about lunch for a small meeting of about 8 people. We are trying to have a small quiet meeting to discuss some issues we are having. We would normally have this at out office but we want to be sure bothered by people in out office. Is this a possibility? I looked through the wiki but wasn’t sure if it was ok to do.

LisaSelk · April 27, 2016, 2:30pm

Just check the calendar to make sure the room you want to use is available…

To help make sure that you don’t get bounced, you may want to reserve the room (just reserve it as a private meeting).

Note: Reserving the rooms for non Space / non educational events is allowed, but priority will be given to educational / DMS events if there is a need for the room.

All that being said, it appears that all the rooms are available during the early part of the day today…
https://dallasmakerspace.org/calendar/

TBJK · April 27, 2016, 3:04pm

Thank you Lisa. It will not let me add the event, it gives me a fault of it must be greater than the current time. Which I have been putting in an 11am, 11:05 & 11:30 start times.

LisaSelk · April 27, 2016, 3:16pm

It may be referring to the end time. The event submission page uses 24 hour format (“military time”).

If you try again and it still doesn’t work, please open a ticket so the Classroom Committee / Infrastructure can look into it. Also, if it still doesn’t work, let me know: which room, the start time, end time, and email address you want to use, and I can put it on the calendar. Thanks!

AlexRhodes · April 27, 2016, 3:32pm

we have had an issue with items being scheduled the same day as the request.

TBJK · April 27, 2016, 3:33pm

Thanks Alex, glad to know that I’m not the only one having issues then.

Kentamanos · April 27, 2016, 3:48pm

There’s a potential bug:

github.com

pawl/CalendarAdmin/blob/4ccd9955f0607941529a3aab27d8dfcb6d6d356c/application/views/event_view.py#L52


    'description',
    'requester_name',
    'requester_email',
    'to_meetup',
    'to_eventbrite',
    'location',
    'calendar',
)


def must_be_future(form, field):
    if form.start.data and (form.start.data < datetime.datetime.now()):
        raise ValidationError('Start time must be greater than current time.')


# add end date must be greater than start date validation
def end_must_be_greater(form, field):
    if form.end.data and form.start.data and (form.end.data < form.start.data):
        raise ValidationError('End date must be greater than the start date.')


#TODO: combine start_must_not_conflict and end_must_not_conflict?
def start_must_not_conflict(form, field):
    # exclude currently edited id

the “datetime.now()” call uses the timezone of the server when a timezone is not specified, which could be something other than what the form is passing. I would guess it’s possibly configured as UTC or something else “East” of us (apparently further than a few times zones, so UTC is the guess). I’ll follow up with the author on this.

FWIW, if programmers had their way, there’d be UTC and nothing else (especially Daylight Savings rules that can be changed ). Overall dealing with nothing but UTC and making it only display as something more convenient is the way to go, but not always as easy as it should be.

pawl · April 28, 2016, 5:44am

I just fixed it temporarily by changing the timezone of the container from UTC to CST.

It was also using Mandrill, which got turned off (for free users) yesterday… I switched it to use SparkPost.

I’ll try to find some time over the weekend to do a longer term fix, do some refactoring, and make some other improvements.

hasbridge · April 28, 2016, 9:18pm

UTC, and all times represented as unix timestamps (integers).

Kentamanos · April 28, 2016, 9:19pm

At least until 2038 on 32-bit machines, sure, why not?

TBJK · April 28, 2016, 9:52pm

That kinda suspected was going on but didn’t want to cause a conflict in the schedules.

Bill · April 29, 2016, 5:01am

Attn: @brianbterry …