As someone who’s passed the voting threshold and poked around on both the wiki and talk regarding that topic it occurred to me that perhaps using an iTop ticket request would be more useful than email. One additional idea: We could require users to post a copy of their billing portal invoice (screenshot or similar) showing last 90+ days of invoices paid. I read on talk that it’s a manual lookup today and it occurred to me it’s not unreasonable to ask a requesting member to check that before submitting and easy for them to attach to the request. I realize it could be faked however I’m leaning toward that being a rather unlikely scenario. In any event, it would either streamline things a bit and the approver can check on their own if need be.
I like this! There are a few of us that have the technical ability to grant voting rights (as in, go into LDAP and add or remove someone from the group), however we do not do so unless explicitly instructed to by the President or Secretary.
If we used iTop to track these, I could get them done extremely quick AND have an audit trail for “why” I did something (all LDAP changes are logged).
Put it on the next board meeting and see what they think!
I haven’t really figured out all the hubbub about voting rights yet. Since any member in good standing (aka primary member paid up 3 sequential months) “shall” be given rights on request, it seems like something that would make a nice automatic feature for web link added to a billing system template, or a email parser - rather than making it a manual process.
I get the worry about quorum prior to Board elections, but not for member meetings, since I see no provision in the by-laws permitting referendum voting by members. Did I miss a clause somewhere?
Seems like a lot of dust and not much dirt, unless I’m missing something.
You’re right! The problem we have is that our billing system (WHMCS) doesn’t have built-in logic for this, and if we have to form the logic (before we write the code), it’s going to be clunky. Basically, you’d have to pull a list of invoices for the client (“member”) and see the three most recent ones were paid. There’s problems with that…
How do we differentiate between invoices for the primary membership and addon memberships (you can assume prices, but what if someone has 5 family memberships [yes, people have that many])?
Sending the secretary or president an email requesting voting rights is all you need to do. They don’t even have to reply or acknowledge it for the rights to be granted.