Agenda clarity please

DMS General
1

2 questions
Are committee meeting suppose to have agendas posted.

And items that are to be voted on at a Committee meeting suppose to be on the agenda a week in advance?

I was thinking there was a change a while back.

Thank you
Anita Willis

2

There was. Here’s the relevant section of the Rules regarding committee meetings:

  1. Committee meetings must be posted on the calendar and announced on the forums. Meetings to select a chair recommendation shall be published a minimum of 13 days and 12 hours in advance.
  2. Committees shall make a good faith effort to publicly post meeting agenda items in advance of each meeting so that committee members may review and discuss them.
  3. Committee meeting minutes must be posted in a timely fashion on the wiki following the conclusion of each meeting and shall adhere to standards established by the Secretary.
  4. The Chair may hold an emergency Committee meeting with 5 days notice on the forums of DMS, and on signs conspicuously posted in the committee area, provided a good faith effort to notify all current committee members is performed, and that the time of the meeting is not unreasonably restrictive on the members.
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3

Great thank you!

4

I thought the emergency meeting was 48 hours for some reason.

5

I had understood that “vote-able” items on the agenda needed to be posted prior to the meeting not all of the discussion points for each meeting. Also, the meeting notes to be posted on the wiki are vote results not all of the discussion information. Is that correct?

6

Here’s the section on standards for committee meeting minutes:
https://dallasmakerspace.org/wiki/DMS_Minutes_Standards#Committee_Meetings

An all-in-one template you can use, akin to how Board meetings work:
https://dallasmakerspace.org/wiki/Committee_Meeting_(Blank)

At the very least, something like how Laser has been handling minutes is acceptable:
https://dallasmakerspace.org/wiki/Laser_Committee_Meeting_Minutes_02222020

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