Thats a good point. Attaching a receipt is a good way for me (or whomever does the monies) to know that it was paid for by card (or other Square means).
If the person donating wants to keep the receipt, then maybe we need to gather ideas for something to be attached to the pink slip to know that it was paid for through the Square
Yikes. I’ve been keeping the credit card receipt for my records, thinking that Square was tracking the particulars. Looks like I need a refresher course on the payment system.
The square does keep track of all transactions. We are just discussing what to attach to the pink slips, if we use the square terminal.
No worry, you’re doing the right thing
Maybe you should make it a $1.35 since we pay a percentage + 30 cents per transaction. Over a third of the money disappears on a $1 transaction.
According to this post, the receipt for the cash payment to Square goes into the envelope (which I think is, in this case, supplanted by the pink slip)
https://talk.dallasmakerspace.org/t/square-donations-instead-of-paypal/20908/4?u=jast
Maybe put some kind of tracking or serial type identifier on the pink slips that can be entered into square?
Nah, that would make it too complicated. Besides, the pink slips are reused
For the sake of consistency I recommend adding the new items to the Square kiosk. Also be clear about what you’re doing, they’re sales, not donations. People might get the impression that “donations” are optional.
That’s not accurate, there is not a 30 cent per transaction charge.
https://squareup.com/help/us/en/article/5068-what-are-square-s-fees
There is a 2.75% fee for swiping a credit card which is the only way we take a transaction so for $1 transaction it’s 2.75 cents.
From Robert’s initial post about the kiosks it looks like using them for inventory purposes is possible. Would that be a good alternative to consider instead of the pink slips?
Could grab a photo of the receipt with your phone and then attach it to the pink slips.
I thought I was supposed to keep the receipt too
Agree with Luke. I believe the word “Contribution”, or even “Payment” is more accurate here.
Once we decide whether the receipt is or isn’t supposed to go into the box, I suggest we put a Label on the tombstone that says either “Keep the receipt” or “Include receipt in payment envelope”, or whatever is correct.
Agreed. Or even if the kiosk home screen could have instructions that’d be awesome.
I don’t get the pink slips?
As long as the item is on square every item is tracked.
Personally I think finance should speak up what they want on cash. I would expect they just want enough information to validate someone paid, If there were accusations.
The pink slips come with the smaller consumables pre-packaged. They serve as both a reminder to pay and a way to track how many small consumable pieces a person has used. They also provide a simple way to pay small cash amounts for those consumables, and aren’t necessarily for inventory control.
Mark has said that the inventory tracking stays with CA, finance won’t have to do anything with or about it. They’ll get a cash deposit once a month as normal.
Right but the intent is that each transaction is tied to a person. How does the pink slip accomplish that?
Ah, I see now why you’re asking.
The pink slip + cash transaction is not meant to be tied to a person.
The discussion about attaching the pink slip to a Square receipt was in answer to someone wanting to pay with a credit card.
The pink slips don’t necessarily need to be tied to a person/transaction, but can be if that person chooses to pay with a credit card. That is what’s being discussed now.
I stand corrected, I was told there was a 30 cent swipe charge. 3 cents isn’t worth worrying about.